Reference Quantity: ST0532

Particulars of ordinary


Publishing Assistants present assist for particular areas throughout all key elements of the publishing course of from the conception of e-book, digital product, journal or different product (equivalent to instructional assets), by to the manufacturing, in quite a lot of paper and digital codecs, after which to assist the gross sales, advertising and marketing and publicity processes. Publishing Assistants will often be concerned with facets of publishing which embody editorial, advertising and marketing, gross sales, publicity, manufacturing, rights or digital. They are going to have an consciousness or abilities which stretch throughout the publishing course of notably in smaller organisations. They are going to usually report back to an Editorial Supervisor and are concerned with modifying, proof studying and briefing exterior stakeholders about their work and the work of colleagues.

In several organisations the job title could range and should embody Editorial Assistant, Advertising Assistant, Publicity Assistant, Manufacturing Assistant, Rights Assistant, Contracts Assistant.

Entry necessities: Employers will specify their very own entry necessities, which can embody a very good working information of IT techniques.

Information. Publishing Assistants are required to know and perceive:

Your organisation and the broader publishing business

  • Your organisation’s technique and publishing programme by style and who your goal customers are.
  • The broader publishing business

Publishing techniques and software program

  • How one can learn and apply info/information utilizing publishing techniques equivalent to Biblio and Stison that are used to supply and promote books, journals and many others
  • The significance and threat to the enterprise concerned in sustaining and managing information
  • The vary of requirements and mark-up languages eg XML, LaTEX, HTML utilized in publishing for modifying
  • Content material administration software program that helps the manufacturing course of eg digital, for the number of content material at your organisation

The important path and vary of publications

  • The publishing journey from commissioning by to publication together with working with manuscripts, proofs and superior info sheets
  • The vary of publications obtainable equivalent to illustrated books, tutorial publications, digital books, services together with the place acceptable apps and journals.

The editorial and manufacturing processes

  • Key phases of the publishing course of, which is able to embody modifying, proof studying and briefing stakeholders
  • How one can examine proofs the place obligatory and ensure printing matches the proof
  • The costing ideas of latest titles and reprints to make sure price efficient manufacturing of books, to schedule
  • How to make sure all info is updated on related databases, together with PDF information, utility information and pictures

The gross sales, advertising and marketing and publicity processes

  • The necessities of your (goal customers) commerce companions equivalent to bookshops, libraries, colleges (academics and college students), universities, on-line distributors/gross sales.
  • The totally different strategies used to attach and have interaction with influencers equivalent to bloggers and journalists.
  • How one can make acceptable connections and have interaction with readers
  • The choices concerning digital content material distribution and entry; advertising and marketing methods equivalent to search engine optimisation, insights from internet analytics; person expertise and internet optimisation

Rights administration, digital processes

  • Deal constructions and Digital Rights Administration with authors together with charges, advances, royalties, licensing copyright, protecting territory copyright, translation rights, and serial rights.
  • Firm insurance policies concerning copyright and permissions, together with acceptable digital rights to make sure compliance.

Abilities. Publishing Assistants will:

Information Administration

  • Enter and preserve information to supply publications that meet firm, gross sales channel and viewers necessities
  • Frequently enhance the standard of knowledge/information in-line with greatest apply

Publishing Journey and the place acceptable Editorial course of

  • Comply with publishing/editorial pointers related to their position to supply publications that meet budgets, are on schedule and meet firm and business requirements
  • Guarantee acceptable adjustments are highlighted and agreed with stakeholders
  • Apply rigour and a spotlight to element
  • Escalate points and considerations, in-line with firm course of, to make sure the publication is delivered to time and funds constraints and your agreed milestones are achieved

Stakeholder Administration

  • Clearly establish stakeholders and handle their expectations, presenting acceptable info to them clearly and concisely
  • Escalate points and considerations concerning stakeholders as acceptable

Rights Administration and Contracting

  • Be certain that publications meet digital rights administration and/or deal constructions agreed with authors
  • Utilizing templates, draft contracts as required by your organization

Drawback fixing

  • Assume laterally and supply wise options to sudden challenges


  • Talk clearly with inside and exterior stakeholders.
  • Present confidence and adaptability when speaking with totally different stakeholders, guaranteeing an acceptable use of language and terminology

Crew working

  • Show a robust skill to work as a part of a workforce, taking over duties with enthusiasm and dealing cooperatively with others (in a well timed vogue).
  • Show a transparent understanding of the position you play in relation to different workforce members
  • Undertake duties confidently and resourcefully, supporting the workforce and/or line supervisor as required

Working independently

  • Be pro-active and purposeful when working in your actions, apply the suitable information and search assist when it’s wanted
  • Show good time-management


Discretion and confidentiality

  • Present discretion when coping with stakeholders, together with colleagues, authors, clients and customers, and preserve confidentiality when wanted.

Consideration to element

  • Apply rigour and a spotlight to element in all duties.

Dedication to succeed

  • Constantly obtain private and organisational targets
  • Take motion to resolve day after day points
  • Receptive to new concepts and reply nicely to day-to-day challenges
  • Resilient and decided to beat obstacles


  • A willingness to study and develop, embracing new challenges after they happen.


  • Demonstrates enthusiasm of their actions


Apprentices should obtain stage 2 English and Maths previous to taking the Finish-Level Evaluation for this apprenticeship in the event that they haven’t achieved them previous to entry


Sometimes 18 months


This apprenticeship is ready at Stage 3


This apprenticeship needs to be reviewed after a most of two years.

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