Reference Quantity: ST0056

Particulars of ordinary

Position description:

The position of bid and proposal professionals is integral to how companies win work. Generally it’s a separate job/discrete position, and typically it’s rolled into one other operate. As a key a part of the gross sales and enterprise improvement operate, the position works throughout numerous enterprise groups to convey collectively compelling, buyer centered proposals and tender submissions to win enterprise. The apprentice will develop industrial functionality, important to companies and valued throughout all enterprise sectors.

The position of the Bid and Proposal Co-ordinator is to help new enterprise by the total finish to finish proposal course of – from preliminary curiosity and co-ordinating actions round pursuit of a chance, co-ordination of responses to pre-qualification questionnaires (PQQ), if relevant, and last tender proposal documentation submission. The position entails offering help to all affiliated capabilities to help the standard and well timed completion of proposal submissions – together with organising conferences, structuring and writing proposal content material, co-ordinating related actions and doc administration. This position extends to a variety of associated industrial exercise resembling sector evaluation, development evaluation, participating in contract legislation, and growing methods to win enterprise for quite a lot of items and providers.

On completion of the Apprenticeship, many transferable expertise could have been acquired, lending themselves to quite a lot of careers and job pathways. Staying in bid/proposal co-ordination and administration is the obvious route however roles in procurement, gross sales, enterprise improvement, undertaking administration and plenty of extra, are choices accessible depending on the person and their preferences and appetites.

The next tables describe the information, expertise and behaviours of a profitable Bid and Proposal Co-ordinator.


What’s required

Context of bidding

  • Understanding the gross sales life cycle and the way it all matches collectively; from alternative monitoring/pipeline, buyer engagement, seize planning, aggressive tendering, shows, negotiations, contract award, implementation and supply

Bid / proposal course of

  • Perceive and comply with an in depth proposal course of from alternative qualification/Request for Info (RFI) stage, answer improvement, bid useful resource allocation, proposal writing and improvement, manufacturing and submission
  • Perceive when to make use of applicable supporting templates and procedures, guaranteeing essential steps, opinions and signatories are deliberate previous to proposal submissions

Proposal improvement

  • Know the right way to use bid software program to compile digital submissions and perceive how e-portals work, together with how and the place digital tenders are dealt with
  • Perceive the right way to help within the dissection of a bid and establish the client’s key necessities
  • Perceive the related buyer key points and win technique for particular person proposals/bids
  • Perceive a variety of instruments and strategies to analyse a proposal e.g. SWOT evaluation
  • Consciousness of business and pricing positioning and frameworks – to finest describe worth versus price
  • Perceive the significance of contract administration and the important thing areas for threat and mitigation of contracts
  • Consciousness of the significance of dealing with information, confidentiality, information safety, competitors legislation and related enterprise industrial coverage

Data administration

  • The significance of related, top quality and updated content material together with case research and proof
  • Know the way and when to make use of delicate and confidential info
  • Sustaining related certificates for registrations, accreditations memberships, frameworks, data and subscriptions

Roles and tasks

of the bid workforce

  • Perceive the roles and tasks required for every bid and proposal lifecycle, together with bid managers, proposal administration, writers, doc managers, graphics and information base managers


What’s required

Organisation and planning

  • Wonderful organisational and time administration expertise to handle a number of actions concurrently and prioritise personal and others’ workloads
  • Capability to satisfy outlined deadlines and set personal milestones to handle workload
  • Capability to create and utilise a bid plan timetable and duty matrix, supporting digital workforce adherence to course of
  • Contribute to proposal undertaking timetable together with the well timed assortment of knowledge from numerous events together with sub-contractors, consultants and inside topic consultants
  • Capability to satisfy bid submission deadlines in keeping with pointers / directions
  • Logging and seize of all proposal information in central repository
  • In a position to keep a wholesome work life steadiness and perceive the explanation why it is very important accomplish that
  • Keep compliance matrices to make sure compliance to all questions Able to managing a number of tasks and deadlines

Writing and editorial

  • Capability to proof learn with a watch for element
  • Good inventive writing expertise and good grammar/authoring
  • Collate proposal paperwork utilizing library/info shops, engines like google/company directories
  • Capability to make use of a variety of instruments, strategies and engines like google, to analyse and assimilate information, resembling competitor evaluation or buyer analysis


  • Good verbal and written communication expertise, and talent to speak professionally with colleagues in any respect ranges of the enterprise
  • Liaise with gross sales/authorized/finance groups and different digital workforce members as essential

Buyer focus

  • The significance of placing the client first and tailoring bid paperwork to their wants, needs and necessities

Staff working and relationship constructing

  • Work and have interaction with colleagues and digital groups, leveraging relationships and networks to help info gathering and writing
  • Construct relationships with colleagues and subject material consultants throughout the enterprise, studying the ‘go to’ individuals and the right way to handle their enter
  • Construct rapport and belief


What’s required


  • A self-starter, with a want to succeed
  • Makes use of initiative to make sure efficient workload administration, deadlines and co- ordination of actions


  • Prepared to work flexibly to make sure that workload is managed successfully and deadlines are achieved

Interpersonal consciousness

  • Consciousness of self and influence on others
  • In a position to work throughout giant and digital groups

Outcomes centered

  • A drive to win
  • A want to go the additional mile to ship profitable bids


  • All the time acts professionally and ethically, defending confidentiality of the organisation and clients.


  • Willingness to repeatedly search for new and higher methods of working, while contemplating the underlining finest observe processes

Period of apprenticeship:

Usually 24 months.

Apprentices with out degree 2 English and maths might want to obtain this degree previous to taking the end-point evaluation.

Hyperlink to skilled registration:

On profitable completion of the apprenticeship, people might be eligible for membership of the Affiliation of Bid and Proposal Administration Professionals (APMP).

Entry necessities:

Particular person employers will establish choice standards by way of earlier {qualifications}, coaching or different standards.


Commonplace might be reviewed after 3 years.

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